Studio Founder
Auto-Formatting Board Minutes That Actually Pass Legal Review
Key Takeaway
We feed rough meeting notes into an AI agent and get back properly formatted French board minutes — procès-verbal with numbered resolutions, quorum verification, and legal language — in 5 minutes instead of half a day.
The Problem
French corporate law is particular about board minutes. A procès-verbal (PV) isn't just notes. It's a legal document. It needs specific elements: convocation verification, quorum confirmation, président de séance designation, secrétaire designation, numbered resolutions with vote counts, attendee list with capacity, and specific legal language.
Get it wrong and the Tribunal de Commerce can invalidate decisions. A board resolution approving a €2M investment? Invalid if the PV doesn't confirm quorum was met.
At PyratzLabs, we hold board meetings across the holding company and subsidiaries. That's multiple boards, multiple jurisdictions, multiple corporate forms (SAS, SA, SARL). Each meeting generates notes. Those notes need to become legally compliant minutes.
Our corporate secretary used to spend 3-4 hours per meeting formatting rough notes into proper PVs. For 8+ board meetings per year across entities, that's 24-32 hours of skilled labor converting "Bilal said we should invest" into "Le Président propose l'adoption de la résolution suivante..."
The Solution
The Board Meeting Management skill combined with Corporate Records takes raw meeting notes — who attended, what was discussed, what was decided — and produces a properly formatted procès-verbal that meets French corporate law requirements.
The Process
yamlShow code
skill: board-governance
input:
mode: format-minutes
entity:
name: "PyratzLabs SAS"
form: sas
rcs: "Paris B 123 456 789"
siege_social: "123 Rue Example, 75001 Paris"
meeting:
type: conseil-administration
date: "2025-02-15"
time: "14:00"
location: "Siège social"
convocation_date: "2025-02-01"
convocation_method: "Lettre recommandée AR"
raw_notes: |
Present: Bilal (president), Marie (DG), Thomas (admin), via video: Sarah (admin)
Absent excused: None
Bilal opens at 14:05.
Topic 1: Q4 2024 financial results
- Revenue up 23% YoY. EBITDA positive for first time.
- Marie presents the comptes annuels.
- Vote to approve annual accounts: unanimous yes.
Topic 2: Investment in NewCo
- Bilal proposes investing €500K for 15% equity in NewCo.
- Thomas asks about valuation basis. Marie explains comparable analysis.
- Sarah raises conflict of interest — she advises NewCo.
- Sarah recuses herself from vote.
- Vote on investment (3 voting, 1 recused): 3 yes, 0 no.
Topic 3: Appointment of statutory auditor
- Proposing Cabinet Mazars, Paris office.
- 6-year mandate starting FY2025.
- Vote: unanimous yes (4/4).
Meeting closes at 15:30.
output:
format: markdown
language: french
include_english_summary: true
Output (abbreviated):
markdownShow code
# PROCÈS-VERBAL DU CONSEIL D'ADMINISTRATION
## PyratzLabs SAS — Séance du 15 février 2025
**Société:** PyratzLabs, Société par Actions Simplifiée au capital de [X] euros
**Siège social:** 123 Rue Example, 75001 Paris
**RCS:** Paris B 123 456 789
---
### Membres présents
- M. Bilal [Nom], Président — présent physiquement
- Mme Marie [Nom], Directrice Générale — présente physiquement
- M. Thomas [Nom], Administrateur — présent physiquement
- Mme Sarah [Nom], Administratrice — présente par visioconférence
**Membres absents excusés:** Néant
**Quorum:** 4 membres sur 4 présents ou représentés. Le quorum étant atteint,
le Conseil peut valablement délibérer.
**Présidence:** M. Bilal [Nom], Président du Conseil
**Secrétaire de séance:** Mme Marie [Nom]
La séance est ouverte à 14h05.
---
### PREMIÈRE RÉSOLUTION — Approbation des comptes annuels de l'exercice 2024
Le Président présente au Conseil les comptes annuels de l'exercice clos le
31 décembre 2024, faisant apparaître un chiffre d'affaires en progression
de 23% par rapport à l'exercice précédent et un EBITDA positif pour la
première fois.
Le Conseil, après en avoir délibéré, approuve à l'unanimité les comptes
annuels de l'exercice 2024 tels que présentés.
**Vote:** Pour: 4 — Contre: 0 — Abstention: 0
**La résolution est adoptée à l'unanimité.**
---
### DEUXIÈME RÉSOLUTION — Autorisation d'investissement dans NewCo
[...includes conflict of interest notation, recusal, adjusted vote count...]
**Déclaration d'intérêt:** Mme Sarah [Nom] déclare un conflit d'intérêts
en sa qualité de conseillère de NewCo et se déporte du vote conformément
aux dispositions statutaires.
**Vote (3 votants, 1 déporté):** Pour: 3 — Contre: 0 — Abstention: 0
**La résolution est adoptée à l'unanimité des votants.**
---
### TROISIÈME RÉSOLUTION — Nomination du Commissaire aux Comptes
[...]
---
Plus rien n'étant à l'ordre du jour, la séance est levée à 15h30.
Le Président de séance, Le Secrétaire,
M. Bilal [Nom] Mme Marie [Nom]
The Results
| Metric | Manual Formatting | Agent Formatting |
|---|---|---|
| Time per PV | 3-4 hours | 5 minutes |
| Legal language accuracy | Depends on secretary's experience | Consistent, template-based |
| Quorum verification | Manual calculation | Automatic |
| Conflict of interest handling | Sometimes missed | Flagged and formatted |
| Annual cost (8 meetings) | €4,000-€6,000 | $0 + review time |
Our external legal counsel reviewed the first three agent-generated PVs. Feedback: "The format is correct. The legal language is appropriate. I'd add the article reference for the conflict of interest provision in the bylaws." One note. Three PVs. Approved.
Try It Yourself
bashShow code
# Install via Mr.Chief dashboard after signing up at mrchief.ai/setup
# clawhub install board-governance corporate-records
View details
Format these rough board meeting notes into a proper French procès-verbal.
SAS entity, 4 board members present, 3 resolutions voted. Include quorum
verification and proper legal language.
Your meeting notes deserve better than a Word template.
Raw notes in. Legal-grade procès-verbal out. Five minutes. The Tribunal de Commerce won't know the difference — and that's the point.
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