Studio Founder

Corporate Filing Deadline Tracker — Never Miss a Greffe Submission Again

Zero missed filingsLegal & Compliance6 min read

Key Takeaway

Our AI agent tracks every Greffe du Tribunal de Commerce deadline across 5+ entities, sends 30/14/7-day alerts, and generates a complete annual filing calendar — so we never pay a late filing penalty again.

The Problem

PyratzLabs has 5+ legal entities. Each is a French SAS or SASU. Each has its own fiscal year end. Each requires annual filings with the Greffe du Tribunal de Commerce.

Per entity, per year:

Comptes annuels deposit (within 7 months of fiscal year end for SAS)
Assemblée Générale Ordinaire (within 6 months of fiscal year end)
Any modifications statutaires (30 days from decision)
Kbis updates when officers change
RBE (Registre des Bénéficiaires Effectifs) updates within 30 days of any change
INPI formalities (since the registre du commerce moved to INPI)

Multiply by 5+ entities. That's 30-40 filing deadlines per year.

Who tracks them? In theory, the accountant. In practice, a spreadsheet that nobody updates. Or a shared Google Calendar that someone created two years ago with deadlines that are now wrong because the fiscal year end changed.

Late filing penalties: €1,500 per entity per filing (Greffe penalty). Plus the embarrassment when an investor runs a Kbis check and sees "comptes annuels non déposés."

We missed one deadline in 2024. Not again.

The Solution

The Corporate Records skill on Mr.Chief, configured with our entity list. The agent generates a complete annual filing calendar, calculates every deadline from the fiscal year end date, and sends cascading alerts at 30, 14, and 7 days before each deadline.

Warren (CFO agent) gets the alerts. Alfrawd escalates to me if anything is overdue.

The Process

yamlShow code

# mrchief skill: corporate-records
# Filing deadline tracker

task: filing-deadline-tracker
jurisdiction: france

entities:
  - name: "PyratzLabs Holding SAS"
    type: SAS
    fiscal_year_end: "12-31"
    greffe: "Tribunal de Commerce de Paris"
    siret: "XXX XXX XXX"

  - name: "Zama SAS"
    type: SAS
    fiscal_year_end: "12-31"
    greffe: "Tribunal de Commerce de Paris"
    siret: "YYY YYY YYY"

  - name: "Artificial-Lab SAS"
    type: SAS
    fiscal_year_end: "06-30"
    greffe: "Tribunal de Commerce de Paris"
    siret: "ZZZ ZZZ ZZZ"

  - name: "PyratzLabs Management SAS"
    type: SASU
    fiscal_year_end: "12-31"
    greffe: "Tribunal de Commerce de Paris"
    siret: "AAA AAA AAA"

  - name: "PyratzLabs Fund I SLP"
    type: SLP
    fiscal_year_end: "12-31"
    greffe: "Tribunal de Commerce de Paris"
    siret: "BBB BBB BBB"

alerts:
  channels: [warren, alfrawd]
  schedule:
    - days_before: 30
      severity: info
    - days_before: 14
      severity: warning
    - days_before: 7
      severity: critical
    - days_after: 0  # overdue
      severity: emergency
      escalate_to: bilal

recurring_check: weekly_monday

The agent generates the master filing calendar:

View details

PYRATZLABS GROUP — ANNUAL FILING CALENDAR 2026
═══════════════════════════════════════════════

Q1 2026
───────
Jan 27  ⚠️  Artificial-Lab SAS — AGO deadline
            (6 months from June 30, 2025 FYE)
            Status: ✅ COMPLETED (Jan 15)

Jan 31  📋  Artificial-Lab SAS — Comptes annuels deposit
            (7 months from June 30, 2025 FYE)
            Status: ✅ COMPLETED (Jan 22)

Q2 2026
───────
Jun 30  📋  PyratzLabs Holding SAS — AGO deadline
            (6 months from Dec 31, 2025 FYE)
            Status: 🔶 UPCOMING (108 days)
            Alert schedule: Apr 30 → Jun 16 → Jun 23

Jun 30  📋  Zama SAS — AGO deadline
Jun 30  📋  PL Management SAS — AGO deadline
Jun 30  📋  PL Fund I SLP — Annual partner meeting

Jul 31  📋  PyratzLabs Holding SAS — Comptes annuels deposit
Jul 31  📋  Zama SAS — Comptes annuels deposit
Jul 31  📋  PL Management SAS — Comptes annuels deposit
Jul 31  📋  PL Fund I SLP — Comptes annuels deposit

Q3 2026
───────
No regular deadlines.
Watch for: modifications statutaires (30-day window from decision)

Q4 2026
───────
Dec 27  📋  Artificial-Lab SAS — AGO deadline
            (6 months from June 30, 2026 FYE)

ONGOING OBLIGATIONS (any time triggered):
─────────────────────────────────────────
• RBE update: 30 days from any change in beneficial ownership
• Kbis update: any change of président, DG, siège social
• Modifications statutaires: 30 days from AGE decision
• INPI formalities: accompanies all Greffe filings

COST OF MISSED DEADLINES:
─────────────────────────
Late comptes annuels:  €1,500 penalty per entity
Late AGO:              Potential nullity of decisions
Stale Kbis:            KYC failures with banks/partners
Missing RBE:           €7,500 penalty (individual)
                       €37,500 penalty (entity)

Alert example sent to Warren:

View details

⚠️ FILING ALERT — 14 DAYS
━━━━━━━━━━━━━━━━━━━━━━━━━

Entity: PyratzLabs Holding SAS
Filing: Assemblée Générale Ordinaire
Deadline: June 30, 2026
Days remaining: 14

Required documents:
☐ Convocation sent to all associates
☐ Rapport de gestion du Président
☐ Comptes annuels (bilan, compte de résultat, annexe)
☐ Rapport du commissaire aux comptes (if applicable)
☐ Texte des résolutions

Greffe submission requires:
☐ PV d'assemblée générale (signed)
☐ Comptes annuels (certified conformes)
☐ Formulaire M-BE (if any UBO changes)

Previous year reference: Completed June 22, 2025
Accountant contact: [name, firm]

The Results

Metric	Spreadsheet / Calendar	AI Agent
Deadlines tracked	~15 (the obvious ones)	40+ (including triggered obligations)
Alert reliability	Someone remembers to check	Automated 30/14/7 day cascade
Penalty risk	€1,500+ per miss	Zero (since deployment)
Time to manage	2-3 hours/month	0 hours (fully automated)
Required docs checklist	"Ask the accountant"	Generated per filing
Multi-entity coordination	Chaotic	Single calendar, color-coded
Fiscal year variation	Breaks spreadsheet formulas	Handled per entity

Since deploying the tracker: zero missed deadlines. Zero penalties. Zero "oh no, when was that due?" moments.

The RBE penalty alone — €7,500 for an individual, €37,500 for an entity — makes the entire system worth it even if it only catches one forgotten beneficial ownership update.

Try It Yourself

bashShow code

mrchief run corporate-records \
  --task filing-deadline-tracker \
  --entities ./entity-list.yaml \
  --alerts warren,alfrawd \
  --calendar-sync google

Supports French entities (SAS, SASU, SARL, SA, SCA, SLP, SCI) and can be extended to UK (Companies House), Germany (Handelsregister), Luxembourg (RCS), and US (state Secretary of State filings).

Start free on Mr.Chief →

A €1,500 penalty isn't the cost of missing a deadline. It's the cost of not having a system. Now we have one.

corporate filingsGreffeFrench lawcompliance tracking

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